AI Assist Cost | Mavvrik

The AI Assist dashboard provides visibility into AI assistant usage, costs, products, users, and operations across your organization. It helps users understand AI consumption patterns, identify top contributors, and optimize AI-related spending.

Why this matters: AI assistants (Claude, GitHub Copilot, Microsoft 365 Copilot, etc.) are typically licensed per seat, but usage within that seat can vary wildly by person and by month; some users barely touch their allowance, others blow through it into overage. The Spend Utilization view further down this page is what turns "we pay for 200 seats" into "here's who's actually using theirs, and who's costing you overage charges."

Key Metrics

Total Costs

The Total Costs widget allows you to view the total AI Assist costs associated with your AI providers. When AI usage is recorded, the cost data will be displayed starting from the month in which usage was incurred.

The percentage increase and decrease values shown in the widget are based on the previous month's data. This means that the widget will not show percentage increase or decrease values for the first month in which data is available or for the current month.

Top Products

The Top Products widget allows you to view the products contributing the most to AI Assist costs. The widget displays a pie chart, with each slice representing a product.

You can hover over a slice to view the associated cost. The size of each slice corresponds to the total cost incurred by that product.

This widget helps identify which AI products are driving the highest usage and spending.

Top Models

The Top Models widget shows which AI models are contributing the most to AI Assist cost, where a provider's product usage breaks down by underlying model.

Top Users

The Top Users widget displays the users generating the highest AI Assist costs.

The widget ranks users based on their consumption and provides visibility into the top contributors to AI spending. This can help organizations understand adoption trends and identify opportunities for optimization.

Top Operations

The Top Operations widget displays a breakdown of AI operations performed during the selected period.

Operations may include Inference, License, Web Search, Code Execution, Premium Requests

The donut chart visually represents the distribution of costs across operation types, helping users understand which activities contribute most to overall AI expenses.

When editing the top widgets, you can now choose to break down utilization by User, Department, Role, Tier, Team, Tags, and Virtual Tags, in addition to the existing options.

Dashboard Views

The Top Products, Top Models, Top Users, and Top Operations widgets can be customized to suit your specific needs.

To customize a widget, click the Customize icon next to the widget name; this reveals Edit and Restore buttons.

Edit opens the Edit Widget dialog, where you can change the widget name, the dimension, the chart type (Table, Donut, Pie, Line, Vertical Bar or Horizontal Bar), the number of items (Top 5, Top 6, Top 7 or Top 8) and the period (Current month, Last month or 2 months ago). Click on Save to apply the changes or Cancel to close the dialog.

Restore returns the widget to its default configuration.

AI Assist Cost Chart

The AI Assist Cost Chart is a graphical representation of AI Assist costs over time.

It displays costs by period and allows users to analyze spending trends across providers, products, users, and operations.

You can hover over chart elements to view detailed cost information.

You can click a bar or chart segment to view the related AI Assist Cost Items.

The chart can be expanded with the Full-Chart View icon and downloaded for reporting purposes with the Download CSV icon. The Chart Type icon offers Vertical Bar (stacked), Vertical Bar and Line.

Chart Filters

The AI Assist Cost Chart supports multiple filtering options:

Period

Allows you to select the timeframe for analysis: Monthly (Last 1 month, Last 3 months, Last 6 months, Last 12 months or Custom months), Weekly (Last 4 weeks, Last 6 weeks, Last 8 weeks, Last 10 weeks or Custom weeks), or Daily (Last 7 days, Last 14 days, Last 30 days, Last 60 days or Custom days)

X-Axis

Allows you to change the chart dimension, such as Date, User, Product, Operation

Group By

Allows you to group data by Provider, Product, User, Operation

Filter By

Allows you to filter chart data using available dimensions and attributes.

Display

Allows you to control the number of records displayed in the chart: Top 10, Top 20, Top 30, Top 50 or Top 100.

These options help users focus on the most relevant data and perform detailed analysis.

AI Assist Cost Items

The AI Assist Cost Items table displays detailed usage records related to the selected chart or widget.

The table includes information such as Provider, Billing Account, Product, User, User Email, Model, Operation, Usage Type, Cost Type, Quantity, Pricing Unit, Rate, Cost, Location

Cost Type indicates how a cost was incurred: Seat is the fixed per-user license cost; Usage is on-demand cost billed beyond what a seat includes; Included Usage and Included Usage Credit represent usage and credits already covered by the seat's base allowance at no additional cost.

The table supports Sorting, Searching, Downloading data, Column customization

The icons next to the table heading are Download CSV, Settings and Close.

When a user selects a chart element or widget item, the Cost Items table automatically updates to display the associated records.

Actions and Filters

Header Icons

The dashboard includes several header icons for quick access to common actions.

Copy a link to the current page, including your active filters, to share with other team members.

Bookmark

Save the current page's view, including your active filters, so you can return to it quickly later. Access saved bookmarks from your profile menu.

Subscription

Set up a recurring email report of this page. See the Subscriptions page for full setup steps.

Screenshot

Capture the current page as a screenshot and download it as a PDF.

Filters

Opens the AI Assist Filters panel, which has Basic and Advanced tabs, described below.

Info

Shows the last updated date and time for the data on this page.

Reload

Clears all filters and selections from the page, returning it to the default view.

Help

Click the '?' icon to open the AI Assist help documentation.

AI Assist Filter

Basic

You can filter the complete page using this option. For Example, if you want to view the AI Assist by provider, select the any one filter or if you want to view the AI cost of a particular Billing Account, Cost Type, Service, or Location

On selecting Dynamic Filter adjusts options based on previous selections. For example, choosing a Provider will update subsequent filters (e.g., Billing Account, Service) to show only relevant data for that provider. This ensures efficient and context-sensitive filtering.

Advanced

The Advanced tab of the AI Assist Filters panel is used to apply detailed filters to refine results. Use + Filter to add a filter row, where you choose a field (for example, Provider), an operator (for example, IN) and the values from the drop-down menu. The tab also has a + Group option, Apply and Cancel buttons, and a Clear All button to reset filters.

Spend Utilization

Spend Limit Utilization Chart

The Spend Limit Utilization Chart shows how much of each seats usage allowance has been consumed, for each connected AI provider (such as Claude and GitHub Copilot).

Utilization is shown as a percentage for each month, representing how much of a seat's usage limit has been used.

You can hover over chart elements to view detailed utilization information and click a bar or chart segment to view the related Spend Limit Utilization Items.

The chart can be expanded with the Full-Chart View icon and downloaded for reporting purposes with the Download CSV icon. The Chart Type icon offers Vertical Bar (stacked), Vertical Bar and Line.

You can now group the page's data using the same set of dimensions available in Filter By, making it easier to break down utilization by the attribute that matters most to you.