Breadcrumbs

Cost Allocations Shared Cost

When you create a shared cost at the segment level, it is distributed among the segments you selected, and the same applies to further segments.

Shared Costs can be distributed across selected allocations using different split methods.

Split Method

Description

Share to All

Distributes the shared cost across all selected allocations.

Equal Split

Divides the shared cost equally across selected allocations.

Proportional Split

Distributes cost based on each allocation’s proportional cost or usage.

Custom Split

Allows users to define custom split percentages or ratios.

By-Month Split

Allows different split ratios for different months.

Custom Split

Use Custom Split when specific allocation percentages are required.

Example:

Allocation

Split %

Team A

50%

Team B

30%

Team C

20%

The total split percentage should equal 100%.

By-Month Split

Use By-Month Split when shared cost distribution changes over time.

Example:

Month

Team A

Team B

Team C

January

50%

30%

20%

February

40%

40%

20%

March

30%

50%

20%

Shared Cost Validation

Mavvrik validates shared cost configuration before saving.

Common validations include:

Validation

Description

Required Fields

Required fields such as name, source, target, date, or split method must be completed.

Duplicate Filters

Shared cost filters should not conflict with existing shared cost rules.

Invalid Date Format

Start and end dates must use the supported format.

Split Total

Custom split percentages should total 100%.

Missing Target

At least one target allocation should be selected.

If validation fails, review the highlighted fields, correct the issue, and save again.

Duplicate Shared Cost Filters

If a shared cost rule uses the same or conflicting filters as another shared cost, Mavvrik may show a validation message.

To resolve this:

  1. Review the source filters.

  2. Compare them with existing shared cost rules.

  3. Update the filter criteria to avoid overlap.

  4. Save the shared cost again.

Steps to create shared cost:

  1. Click on cost allocation you wish to create the Shared cost

  2. Click on the shared cost table

On clicking the cost allocation and then clicking shared cost you will see the below screen

image-20250711-063151.png


  1. Click on the +shared cost link

    image-20250711-063229.png


  2. Enter name & description

  3. Select scope like custom/manual entry/RI/SP

    1. Custom: If you select custom, then you can choose the filter of your choice

    2. Manual Entry: If you select manual entry, then you can input the cost or percentage i.e. what amount of cost you want to allocate to a particular Shared cost, and for the percentage you need to enter the amount of percentage you wish to inherit from the business/root allocation

    3. RI/SP: When creating a Shared Cost at the Segment Level in Cost Allocation, users can select the scope as Reserved Instances/Savings Plans (RI/SP). This enables organizations to fairly distribute the cost of committed cloud resources across multiple business units, teams, or projects.

  4. Select split like equally/proportionally/custom

    1. Equally: if you select equally, then the shared cost will be split equally among the segments you selected

    2. Proportionally: If you select proportionally, then the shared cost will be split proportionally among the segment you selected

    3. Custom: If you select custom, then the shared cost will be split custom according to the percentage you have specified to segments by month-wise ( Note: Custom option is not visible if you select “share to all “ check box)

    4. Fair distribution: Fair Distribution ensures that the cost of Reserved Instances (RI) and Savings Plans (SP) is allocated fairly across segments based on actual usage patterns. Unlike Equal or Proportional splits, it considers factors such as usage duration, efficiency, and consumption trends to ensure a balanced cost allocation.

Key Highlights of RI/SP Fair distribution:

  • Distributes RI/SP costs based on the used portion of commitment costs, rather than a fixed percentage.

  • Prevents underutilized segments from bearing excessive costs.

  • Encourages optimized reserved capacity usage by reflecting real consumption.

  • Use Fair Distribution when RI/SP usage varies significantly across segments, ensuring a balanced and justifiable cost split.

  • Any unused RI/SP cost is now separated at the root or parent segment level, making shared cost allocation more accurate, transparent, and easier to interpret.

  1. Enter the start date and end date i.e. from which month you want to start the shared cost and until which month you want to see the shared cost ( note : the start date and end date should fall under the root/segment/unit allocation )

  2. Select the owner of the shared cost

  3. You can add the labels for shared cost

  4. Click on Next

    image-20260510-164250.png


  5. Enter the allotment you want to allot i.e., you can enter flat for all months or by month also

  6. Click on create

    image-20260510-164444.png


  7. Shared cost is created and displayed as shown below

    image-20250711-064007.png



Expired Shared cost

Cost Allocations feature in Mavvrik has “Expired” capability—giving you full control to edit the expired shared cost and reuse them if required by changing the shared cost dates.


Steps to preview shared cost

  1. Click on view option

    image-20250711-065818.png



  2. Preview will be displayed as shown below.

    image-20240729-062956.png


  3. You can change the chart type by clicking on the chart type icon

    image-20240726-100716.png


  4. You can download the chart data by clicking on the download icon

    image-20240726-100947.png


  5. If you want to see the charts in fullscreen then you can do it by clicking on the full-chart view icon

    image-20240726-101232.png


  6. To view in a separate dashboard, click on the view icon at the last

    image-20240726-100257.png


  7. After Clicking the view icon you will see the cost allocation dashboard as shown below

    image-20240722-102403.png



Steps to edit segment:


You can only edit name, description,split, owner, and budget amount for the existing segments


  1. Click on the edit option

    image-20250711-065903.png


  2. On clicking edit option you will see the below view

    image-20250905-092045.png




  3. Edit the fields you wish to and click on update

Steps to download segments:


  1. Click on the download option

    image-20250711-065945.png


  2. On clicking the Download option the details of the segments will be downloaded in a CSV file

Steps to delete shared cost:


  1. Click on the delete option

    image-20250711-070029.png

  2. On clicking delete icon you will see the delete confirmation box

    image-20240729-071921.png




  3. On Clicking the delete option the shared cost will be deleted



To create a budget at segment level you can follow the same steps as in the link https://help.digitalex.io/content/cost-allocations-business#CostAllocationsBusiness-Stepstocreatebudgetcostallocation: